Do you ever have issues finding an existing email, task, or other Outlook item?
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Don’t discount your personal life when scheduling your professional time.
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There are few inconveniences more annoying than shopping, getting home, and realizing you forgot something you needed. A little more time planning before the first trip to the store will often eliminate the need for those frustrating second trips.
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In Microsoft Outlook, when you add new entries to your Calendar, each of those entries has a 15-minute reminder automatically attached to it. But you can change reminders if the 15-minute default isn’t what works best for you.
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Being intentional about how you use the “Show As” feature for each of your calendar items can save you time.
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If you save contact information in Outlook, there is a handy shortcut to get that contact started.
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Are there ever times in your life when you really want to do something, but you can’t find anyone to go with you? Don’t let the lack of a companion stop you from doing what you want!
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We at Focus to Evolve have the world’s most immediately-impactful personal productivity training. Do you feel like you are not usually "out in front of" your incoming projects, emails, and general workload (email especially)? You are certainly not alone.
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At times there are emails I receive that I can’t unsubscribe to but I don’t want/need to review them. If you receive emails that you can’t stop but don’t want to see, a solution would be to create a rule in Outlook to move those emails to your Deleted Items automatically.
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I love to read and listen to audiobooks. We have a library of books at our house. We use Audible to buy new audiobooks. I visit my local library regularly to check out books there or use the Libby app to check out audio or e-books. I’m pretty much always digesting a good book, and I read quite a few every year. At some point in my reading journey, I noticed I would be at the library, and I would have a hard time remembering if I had already checked out some of the books I was interested in. Goodreads stopped that problem for me.
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Believe it or not, back to school season is upon us. In our house, summer tends to be a time of less activities and coming and going places as we please. But when school starts, we go back to needing to be more intentional about when we arrive and leave places (like school). And since there are distinct start and end times for events, we have to get back into the habit of creating time buffers for ourselves.
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I’ve often experienced the phenomenon that I’m struggling with something in my life; and then all of the sudden, I’ll listen to a podcast or read a book or hear a conversation that answers that very question for me. I hope that this blog is occasionally that beacon of light for someone else.
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If you’re anything like me, checklists provide a sense of calm. There are a number of checklists that I have developed and maintain in my life in order to systemize repeated actions that I need to take that have multiple steps or items to consider. One of the checklists that I use over and over again is my packing list.
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If you find yourself hunting for a button in any Microsoft program, add the button to the Quick Access Toolbar to save yourself some time.
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Have you ever wished to change the time scale in your Outlook calendar? Outlook usually defaults a single unit in the calendar section to 30 minutes. But this can easily be adjusted.
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There’s a handy shortcut called New Items in Outlook that can save you some clicks every day.
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When working at a medium to large firm, it’s not uncommon for the company to have preset email contact groups. There may be a contact group for all employees of the firm, for all employees in each regional office, for all managers, for specific teams, etc. You can also create your own personalized email contact groups in Outlook.
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A wonderful policy I have adopted in my life is being specific with my praise. Instead of saying a generic good job, I add details of what I specifically appreciate or admire about the people in my sphere.
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In a recent blog post, I talked about my previous job when I had to coordinate multiple calendars in order to schedule meetings and events. Another function in Outlook that made my job easier when comparing multiple calendars was the Overlay feature.
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Are you constantly running late for time commitments? Do you ever feel on your heels regarding your calendar? A habit that I use to eliminate worrying about my time commitments is setting phone alarms to guide me through my day.
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